The HMBIM is an event we've created to benefit the Coastside in many ways, and it is being staffed by volunteers who share the vision and excitement of putting together an event which will grow and return each year. This is a contribution to our community in many ways--from the direct contribution of over $1 million in hotel, restaurant and shopping revenue in 2012, to the creation and sponsorship of a FREE family 5K event for 100+ athletes! Add to that the thousands of dollars in permit fees to city, county and state organizations and revenue to support personnel, the HMBIM is making a tremendous difference to the Coastside and greater Bay Area economy.
In 2012 we built on the incredible momentum of our 2011 event. The first year was a resounding success for the entire Coastside, and that was only because of the more than 200 volunteers who showed up to ensure we made our community proud! For the 2012 event, we added additional team members and were blessed with over 325 volunteers from around the community.
Not only did we contribute economically to our commiunity, our eco-focus on making sure the event was a GREEN event earned us the distinction of Gold Certification by the Council for Responsible Sport in our very first year!
The Team Leaders listed below are responsible for the great success of 2012!
|Executive Director||Works with each Staff Director to ensure they have all the resources they need to succeed. Provides guidance and assistance wherever necessary to ensure overall event succeeds.||Eric Vaughanfirstname.lastname@example.org|
|Director of Partnerships||Reaches out to community organizations for cooperation. Becomes the point person for soliciting donations and contributions to the HMBIM at all levels. Designs and promotes the levels and uses persistent marketing to source sponsorships||Mandy Hallemail@example.com|
|Director of Permits||Obtains all permits for the entire race course from all entities||Alisa Gammonfirstname.lastname@example.org|
|Business Director||Responsible for the business operations including filing forms and budget/banking/bookkeeping/interfacing with our accountants. Experience with QuickBooks essential.||Kathy Grennanemail@example.com|
|Director of Training||Establishes training programs and sponsors activities||Franz Dillfirstname.lastname@example.org|
|Chief Green Officer||Responsible for all aspects of the Greening of the organization. Works with CRS and AFP to develop guidelines and checklist for all aspects of eco-consciousness.||Jennifer Dillemail@example.com|
|Director of Hospitality||Works with local hotels and other lodging sources to establish special discount programs. Makes arrangements for any accommodations for guests, featured or elite athletes, or any other special arrangements. Works with Pasta Feed Director to ensure a successful event. Arranges all lodging, and local transportation as needed.||Denise Vaughanfirstname.lastname@example.org|
|Pasta Feed Director||Responsible for sourcing, planning and managing the before event Pasta Event to include venue, menu and promotion and execution.||Denise
|Director of Packet Pickup||Organizes pre-race day and race day pickup activities||Jamie Gamboa
|Medical Director||Sources and coordinates all medical personnel, including ambulance, paramedics, doctors and local first-aid resources. Works with Aid Station Director to ensure they have proper procedures and supplies. Works to have a first-aid trained person at each aid station||Dr. Pamela Carringtonemail@example.com|
|Course Director||Responsible for mapping the course, measuring the course if necessary and ensuring the quality of the course is sufficient. This could include working on the dirt portions to smooth out and ensure they are more runnable. Ensures the course meets USATF certification.||Ron Littlefirstname.lastname@example.org|
|Director of Course Setup/Teardown||Responsible for pre-race marking: including mile markers, chalk application, and moonie signs. This person should also be responsible for course marking collection & clean up. Works closely with the Course Director.||Fernando Ramos
|Director of Volunteers||Use various methods to recruit volunteers for pre-race activities and race-day activities. Work with all other staff positions to gather their volunteer needs, then allocate appropriate staff. On Race Day, be organized to handle quick redeployment wherever resources are needed||Patricia Schuppertemail@example.com|
|Director of Aid Stations||Determines aid station supplies required, works with partners on obtaining supplies, works with Director of Volunteers for staffing, sets up, monitors and tears down all aid stations. Includes arranging port-a-potty drop off and pickup with predetermined vendors.||
|Director of Ham Radio Communications||Organizes Ham Radio operations during the event.||David Richardsfirstname.lastname@example.org|
|Timing/Results Director||Works with the timing and results vendor to map out all checkpoints, provides direction on how to score the awards and ensures results are posted in a timely fashion||Eric Vaughanemail@example.com|
|Director of Marketing||Responsible for all marketing communications. Develops press releases, works with all media, ensures brand and marketing of event is consistent. Posts to social media to keep all parties up to date. Works with Web Director to ensure Web site stays current. Responds to email and possibly phone requests from runners regarding the race. Forwards emails to other directors as appropriate. Works with Executive Director on email blasts. Works with the Web Content Director to make sure that runners have the information that they need online.||Eric Vaughanfirstname.lastname@example.org|
|Director of Awards||Determines the type/number of awards, decides how to handle distribution and coordinates award ceremony. Works with awards vendor to design the medal and the awards that are presented. Ensures timely delivery of same for any not picked up on race day.||Joe Chlubnaemail@example.com|
|Director of Safety||Works with safety/security personnel, determines event security and safety needs and oversees all activities on event day including coordinating road closures and traffic needs. Works closely with communications and medical director and Director of Course Management.||Ofc. Dominic Gamboafirstname.lastname@example.org|
|Director of Merchandise||Works with apparel vendor (Brooks Running) to obtain quantity of shirts and any other apparel for logo merchandise. Works with graphics vendor (The GraphicWorks) on shirt design for athletes, volunteers and staff. Decides what other merchandise is to be made available, establishes pricing and sales venues.||Eric Vaughanemail@example.com|
|Director of Finish Line||Works with pre-determined start/finish line vendor, ensures all setup is arranged, and works with all companies/vendors/food suppliers for finish line needs (medal, clip D-Tag, direct to medical as needed)||Denise Vaughan and Jenna Hubbartfirstname.lastname@example.org and email@example.com|